Paying a vendor for the first time with ACH

  • Updated

ACH (automated clearing house) transfers are how most online bank transactions in the U.S. are facilitated. They're also sometimes called direct deposit, direct pay, or electronic check.

 

With Melio you can pay how you want—including credit card (2.9%) and debit card (2.9%)—and your vendor will get an ACH bank transfer directly to their account. If you pay using a credit or debit card, your payment (done before 2:00 pm ET) will be delivered via ACH the same business day for no additional fee.

 

ACH bank transfer is free, takes up to 3 business days, and is trackable. There’s also an option for fast ACH (1% fee for eligible payment). Learn more about our delivery times

 

SPECIAL NOTE: Melio is getting a fresh look.

This won't affect how you used to do things, only the way to get there. Customers will get the revamped look gradually to ensure a smooth transition. It might take a while before you see it.

When applicable, this article shows all options. Check out the "Table view" if you’re using the new look. Otherwise, follow the steps of the “Original view” option.

 

Here’s how to pay your vendor with ACH bank transfer:

If you have the table view of the dashboard follow these steps. Otherwise, continue reading:

1. Sign in to your Melio account.

2. Click Pay in the left sidebar.

Click Pay on the left sidebar.jpg

 

3. Add a bill or select one from your inbox.

Pay inbox- select a bill.jpg

 

4. Select how you want to pay. Click Continue.

select_a_payment_method.jpg

 

5. When asked to select a delivery method, click Bank transfer (ACH).

delivery_method-_select_ACH.jpg

 

6. Fill in the vendor’s routing number and bank account number. Click Save bank details. The vendor’s details will be saved in Contacts for future payments.

enter_vendor_bank_details.jpg

 

7. Select a date for your payment to be deducted. Click Continue

select_a_deduction_date.jpg

 

8. (Optional) Leave a memo for your vendor. The default is the invoice number. Click Continue.

leave_a_memo_for_your_vendor.jpg

 

9. Carefully review the details in the Review & confirm page. Click Confirm and schedule payment to complete the process.

review_and_confirm.jpg

 

10. If this is your first time making a payment with Melio, enter your business’s legal details. This needs to be done only once. Click Complete and save.

enter_your_business_legal_details.jpg

 

That’s it! You’ll get an email summarizing the details of this payment. We’ll notify your vendor that their payment is on the way.

payment_scheduled.jpg

 

 

Here’s how to pay your vendor with ACH bank transfer in the table view:

You can make two types of payment:

Making a payment without a bill:

1. Go to the Vendors tab.

vendors tab.jpg

 

2. Add a vendor or select one from the list.

  • Paying a vendor without saved bills? Click New Payment.

vendor without saved bills.png

 

  • Paying a vendor with saved bills? You can pay any amount you want in addition to the saved bills without paying them. To do that:

a. Click the three dots.

b. Select New payment from the dropdown list.

vendor with bills- three dots- New payment.png

 

3. In Payment amount, fill in the amount you want to pay. Click Continue to Pay.

NOTE: Adding a bill details.

Adding the bill’s details is not mandatory. But if you have the bill’s number and due date it can be useful for reconciliation purposes. You can also add a note to yourself indicating what this payment is for.

 

enter amount.jpg

 

4. Select how you want to pay. Click Continue

select a payment method.jpg

 

5. When asked to select a delivery method, click Bank transfer (ACH).

delivery method- select ACH.jpg

 

6. Fill in the vendor’s routing number and bank account number. Click Save bank details. The vendor’s details will be saved for future payments.

enter vendor bank details.jpg

 

7. Select a date for your payment to be deducted. Click Continue

NOTE: What do the different markings mean?

  • The payment due date is automatically set to match the deduction date. 
  • A suggested deduction date is highlighted in purple but you can select another if you want.
  • The estimated payment delivery date is based on the payment and delivery methods, and deduction date you select.
  • Federal holiday dates will be blocked on the Melio calendar. When you try to select the date, it’ll display Federal Bank Holiday.

select a deduction date.jpg

 

8. (Optional) Leave a memo for your vendor. The default is the invoice number. Click Continue.

leave a memo for your vendor.jpg

 

9. Carefully review the details in the Review & confirm page. Click Confirm and schedule payment to complete the process.

review and confirm.jpg

 

10. If this is your first time making a payment with Melio, enter your business’s legal details. This needs to be done only once. Click Verify and finish.

NOTE: Entering your legal business info.

If this is your first payment or if we’re missing some details, we’ll ask you to add some or all of your legal details. We do that to ensure compliance and security. It’s impossible to process your payment without it.

The legal details include:

  • Legal business name.
  • Legal business address.
  • Tax ID Number (only one):
  • EIN (Employer Identification Number).
  • SSN (Social Security Number).
  • ITIN (Individual Taxpayer Identification Number).
  • Tax ID number.

 

legal business information.jpg

 

That’s it! You’ll get an email summarizing the details of this payment. We’ll notify your vendor that their payment is on the way.

payment scheduled.jpg

 

 

Making a payment with a bill

1. Go to the Bills tab.

bills tab.jpg

 

2. Add a bill or select one from the list and click Pay.

bill to pay.jpg

 

3. Select how you want to pay. Click Continue.

select a payment method.jpg

 

4. When asked to select a delivery method, click Bank transfer (ACH).

delivery method- select ACH.jpg

 

5. Fill in the vendor’s routing number and bank account number. Click Save bank details. The vendor’s details will be saved for future payments.

enter vendor bank details.jpg

 

6. Select a date for your payment to be deducted. Click Continue.

NOTE: What do the different markings mean?

  • The payment due date is automatically set to match the deduction date. 
  • A suggested deduction date is highlighted in purple but you can select another if you want.
  • The estimated payment delivery date is based on the payment and delivery methods, and deduction date you select.
  • Federal holiday dates will be blocked on the Melio calendar. When you try to select the date, it’ll display Federal Bank Holiday.

 

select a deduction date.jpg

 

7. (Optional) Leave a memo for your vendor. The default is the invoice number. Click Continue.

leave a memo for your vendor.jpg

 

8. Carefully review the details in the Review & confirm page. Click Confirm and schedule payment to complete the process.

review and confirm.jpg

 

9. If this is your first time making a payment with Melio, enter your business’s legal details. This needs to be done only once. Click Verify and finish.

NOTE: Entering your legal business info.

If this is your first payment or if we’re missing some details, we’ll ask you to add some or all of your legal details. We do that to ensure compliance and security. It’s impossible to process your payment without it.

The legal details include:

  • Legal business name.
  • Legal business address.
  • Tax ID Number (only one):
  • EIN (Employer Identification Number).
  • SSN (Social Security Number).
  • ITIN (Individual Taxpayer Identification Number).
  • Tax ID number.

 

legal business information.jpg

 

That’s it! You’ll get an email summarizing the details of this payment. We’ll notify your vendor that their payment is on the way.

payment scheduled.jpg

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