Melio lets you pay the way you want - Credit card (2.9%), debit card (2.9%) or bank account - even when your vendor accepts only paper checks.
Paper checks are sent via USPS and delivery to the vendor takes approximately 7 business days. There is an option for a fast check that takes 3 business days to arrive (for a fee of $20). Learn more about our delivery times.
Here’s how to send your vendor a paper check payment:
You can make two types of payments:
Making a check payment without a bill:
1. Go to the Vendors tab.
2. Add a vendor or select one from the list.
- Paying a vendor without saved bills? Click New Payment.
- Paying a vendor with saved bills? You can pay any amount you want in addition to the saved bills without paying them. To do that:
a. Click the three dots.
b. Select New payment from the dropdown list.
3. In Bill details, fill in the vendor and amount you want to pay.
4. Click Continue to pay to continue and schedule the payment now, or click Save and close to keep the bill for future payment.
Note: Adding the bill’s details
Adding the bill’s details isn’t mandatory. But if you have the invoice number and due date it can be useful for reconciliation purposes. You can also add a note to self and line items to break down the invoice total into various items. To add further details click +Advance bill details and follow directions here.
5. Select how you want to pay. Click Continue.
6. When asked to select a delivery method, click Paper check.
7. Fill in the vendor’s name. This will appear on the check. Click Continue.
8. Fill in the vendor’s mailing address. Click Submit and add delivery method. The vendor’s address will be saved in the vendor’s details.
9. Select a date for your payment to be deducted. Click Continue.
Note: What do the different markings mean?
- The payment due date is automatically set to match the deduction date.
- A suggested deduction date is highlighted in purple but you can select another if you want.
- The estimated payment delivery date is based on the payment and delivery methods, and deduction date you select.
- Federal holiday dates will be blocked on the Melio calendar. When you try to select the date, it’ll display Federal Bank Holiday.
10. (Optional) Leave a memo for your vendor. The default is the invoice number. Click Continue.
11. Carefully review the details in the Review & confirm page. Click Confirm and schedule payment to complete the process.
12. If this is your first time making a payment with Melio, enter your business’s legal details. This needs to be done only once. Click Save and pay.
Note: How to enter your legal business info?
If this is your first payment or if we’re missing some details, we’ll ask you to add some or all of your legal details. We do that to ensure compliance and security. It’s impossible to process your payment without it.
See here how to enter your details.
That’s it! You’ll get an email summarizing the details of this payment. You can notify your vendor that their payment is on the way.
Making a check payment with a bill
1. Go to the Bills tab.
2. Create a bill or select one from the list and click Pay.
3. Select how you want to pay. Click Continue.
4. When asked to select a delivery method, click Paper check.
5. Fill in the vendor’s name. This will appear on the check. Click Continue.
6. Fill in the vendor’s mailing address. Click Submit and add delivery method. The vendor’s address will be saved to the vendor’s details.
7. Select a date for your payment to be deducted. Click Continue.
Note: What do the different markings mean?
- The payment due date is automatically set to match the deduction date.
- A suggested deduction date is highlighted in purple but you can select another if you want.
- The estimated payment delivery date is based on the payment and delivery methods, and deduction date you select.
- Federal holiday dates will be blocked on the Melio calendar. When you try to select the date, it’ll display Federal Bank Holiday.
8. (Optional) Leave a memo for your vendor. The default is the invoice number. Click Continue.
9. Carefully review the details in the Review & confirm page. Click Confirm and schedule payment to complete the process.
10. If this is your first time making a payment with Melio, enter your business’s legal details. This needs to be done only once. Click Save and pay.
Note: How to enter your legal business info?
If this is your first payment or if we’re missing some details, we’ll ask you to add some or all of your legal details. We do that to ensure compliance and security. It’s impossible to process your payment without it.
See here how to enter your details.
That’s it! You’ll get an email summarizing the details of this payment. You can notify your vendor that their payment is on the way.