How to set up recurring payments with Melio

With Melio, you can set up automatic payments for vendors or bills you pay the same amount to regularly. This ensures you never miss a payment and helps you stay organized.

From this article, you’ll learn:

1. How to set up a recurring payment.
2. How to view your recurring payment details.

How to set up a recurring payment

1. Go to the Bills tab, and click Create a bill.

2. Click +Advanced bill details.

3. Enter the bill details, including your Vendor’s business name, Bill amount, and Due date or, if you uploaded a bill, check the details and make sure they’re correct.

4. To turn this into a recurring bill, fill in these fields: 

a. Bill amount: Enter the amount that will be deducted every time.

b. Payment frequency: Set the payment frequency.

Note: Payment frequencies explained

• Weekly - Payment is taken every week on the same day* of the week you scheduled the first payment.
• Every 2 weeks - Payment is taken every other week on the same day* of the week you scheduled the first payment. This is limited to a total of 26 payments a year.
• Every 4 weeks - Payment is taken on the first payment date, then every 28 days* from the previous payment date.
• Twice a month - Payment is taken on the first payment date, then after 15 days. These 2 dates* will be used every month. Total of 24 payments a year.
• Monthly - Payment is taken every month on the same day* of the month you scheduled the first payment.
• Every 2 months - Payment is taken every other month on the same day* of the month you scheduled the first payment.
• Every 3 months - Payment is taken every third month on the same day* of the month you scheduled the first payment.
• Every 4 months - Payment is taken every 4 months on the same day* of the month you scheduled the first payment.
• Every 6 months - Payment is taken every 6 months on the same day* of the month you scheduled the first payment.
• Annually - Payment is taken every year on the same day* of the month you scheduled the first payment.

*Payment on a weekend/federal holiday
If the due date of the payment falls on a weekend/federal holiday, the payment will arrive on the next business day.

c. First payment to arrive on: Select the date you want your first payment to be delivered. 

d. Choose an end date or occurrences: 

• • • If you choose Until an end date, select the date you want your payments to stop.
    •  If you choose Until number of payments made, add the number of payments you want to set up for this recurring payment.
    • You can also select Until I decide to cancel.

e. Optional: Invoice No. and Note to self: Add a note to remind yourself what this payment is for.

Note: Synced with an accounting software?

• QuickBooks Online- You’ll be able to see extra attributes such as QuickBooks category and class. See a full list here.
• Xero- The line items will show you the fields that match with the ones in Xero.

Note: Line items

Line items won’t be available after you select recurring payment.

5. Click Continue to pay.

6. Select how you would like to pay.

7. Select how your vendor will receive your payments.

Note: If this is the first time you’re paying this vendor

You’ll need to fill in the payment delivery details. Enter their bank account details or business address if you want them to receive checks.

If you don’t know how your vendor wants to receive payments, click Ask vendor for payment details. Let them choose how they want to get paid. Their preference will be saved for future recurring payments they receive.

8. You can leave a memo to your vendor. The default is the invoice number. This will be attached to every recurring payment.

9. Make sure all the payment details are correct. You can see this is a recurring payment by the details under RECURRING PAYMENT.

10. Click Confirm and schedule to finish.

That’s it, your recurring payment is set. You’ll get an email with the details of your payment.

View your recurring payment details

You can easily view the details of your recurring payment. Here’s how:

1. Go to the Vendors tab and select the relevant vendor.
2. A screen will appear to the right.
3. Under the heading Recurring payments, you’ll be able to see the details of all payments set up, including the next delivery date.

Note: Sync with an accounting software

Melio will sync the recurring payments that you scheduled to your accounting software one at a time, according to the time frame you set (every month/week). This way, you’ll always know which payment is next.